Outdoor Picnic & Excursion Planning & Execution Agreement53

This Outdoor Picnic & Excursion Planning & Execution Agreement (hereinafter referred to as the "Agreement") is made and entered into this [Date] by and between [Your Name/Company Name], residing at [Your Address] (hereinafter referred to as the "Planner"), and [Client Name], residing at [Client Address] (hereinafter referred to as the "Client").

1. Purpose

The purpose of this Agreement is to outline the terms and conditions under which the Planner will plan and execute an outdoor picnic and excursion for the Client, as detailed herein. This includes, but is not limited to, location scouting, menu planning, logistical arrangements, equipment sourcing, and on-site management.

2. Services Provided by the Planner

The Planner agrees to provide the following services:
Location Scouting and Selection: The Planner will research and propose suitable locations for the picnic, considering the Client's preferences regarding accessibility, scenery, and amenities. The final location will be mutually agreed upon by both parties.
Menu Planning and Procurement: The Planner will develop a menu tailored to the Client's dietary needs, preferences, and any allergies or restrictions. This includes sourcing high-quality ingredients and coordinating with any necessary vendors or caterers. A detailed menu proposal will be presented to the Client for approval.
Logistical Arrangements: The Planner will handle all logistical aspects of the picnic, including transportation (if applicable), permits (if required), equipment rental (tables, chairs, coolers, etc.), and waste disposal.
On-Site Management: On the day of the picnic, the Planner will be present to oversee all aspects of the event, ensuring a smooth and enjoyable experience for the Client. This includes setting up the picnic area, serving food and drinks, and managing cleanup.
Contingency Planning: The Planner will develop a contingency plan to address potential weather-related issues or other unforeseen circumstances.
Optional Add-ons (Specify): [List any optional services like activity planning (hiking, kayaking), photography, entertainment, etc., with individual pricing].

3. Services Provided by the Client

The Client agrees to provide the following:
Clear Communication: The Client will provide the Planner with clear and timely communication regarding their preferences, dietary restrictions, and any special requests.
Payment: The Client agrees to pay the Planner the agreed-upon fee, as outlined in Section 5.
Cooperation: The Client will cooperate with the Planner to ensure the smooth execution of the picnic.
Guest List (if applicable): Provide a confirmed guest list to the planner by [Date] to facilitate accurate planning of food and resources.

4. Payment Terms

The total cost for the Planner's services is [Amount], payable as follows:
[Percentage]% deposit upon signing of this Agreement.
[Percentage]% remaining balance [Number] days prior to the picnic date.

Payment methods accepted are [List accepted payment methods].

5. Cancellation Policy

If the Client cancels the picnic more than [Number] days prior to the scheduled date, the Planner will refund the deposit less a [Percentage]% cancellation fee. If the Client cancels within [Number] days of the scheduled date, no refund will be issued.

If the Planner cancels the picnic due to unforeseen circumstances (e.g., severe weather), the Client will receive a full refund.

6. Liability

The Planner will maintain appropriate liability insurance coverage. The Client acknowledges that participation in outdoor activities involves inherent risks, and assumes all responsibility for their own safety and well-being during the picnic.

The Planner is not liable for any loss, damage, or injury that occurs outside of the Planner's direct negligence or willful misconduct.

7. Confidentiality

Both parties agree to maintain the confidentiality of any information shared during the planning and execution of the picnic.

8. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of [State/Province].

9. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

Signatures:

_________________________ _________________________

Planner Signature Client Signature

_________________________ _________________________

Planner Printed Name Client Printed Name

_________________________ _________________________

Date Date

2025-04-06

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